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Curtis Fitch offer an eTendering system which complies with EU regulations and the Gershon Review. Access to an eSourcing platform will enable you to run your own eTenders through a system which is:
- Easy to use and refines tendering and contract management time
- Encourages others to adopt best practice in the areas of eSourcing
In relation to eAuction’s, the OGC has written a number of guidance notes on eAuctions, most notably: eAuctions, OGC Guidance on Electronic Auctions in the new Procurement Regulations, January 2006. The Curtis Fitch eAuction process complies with all aspects of the guidance notes.
The functionality of our software is compliant with OJEU Article 54, effective from January 2007, to allow the ranking of a supplier by the weighting of both quality and price, as part of the public sector procurement guidelines. Our eAuction process is also compliant with all aspects governing eAuctions.
In particular we comply with the following:
INVITATION
- Expressions of interest are invited in accordance with one of the allowable procedures.
- After the initial selection process is completed, an evaluation is made using the award criteria specified in the contract notice or bid documents. Successful bidders are then invited simultaneously by electronic means to participate in the auction.
- The invitation states connection details and the date and time of the auction which cannot be sooner than two working days after transmission of the invitation.
- Where the auction is to be conducted in phases, the invitation to participate must state the number of phases and associated timetable.
SPECIFICATION
- The specification must provide information about:-
the auction process and connection details
the conditions of bidding, particularly minimum differences required for a new bid
- Information to be provided during the course of the auction and when this will be made available electronically must also be detailed in the specification.
- The auction can be closed by fixing the date and time in the invitation to participate, when no new prices or values which meet the minimum difference criteria are submitted or when the specified phases are complete.
QUALITY ASSESSMENT
- Auctions must be based on lowest price or most economically advantageous offer as stated in the contract notice or bid documents.
- In the case of the most economically advantageous offer any ‘quality’ features of the bid (e.g. terms of delivery or warranty) carried forward to the e-auction stage must be capable of being expressed as a value (figure or percentage) which can be incorporated within the formula which will be used to rank bids.
- Limits to quality values arising from specified requirements must be stated in the specification.
EVALUATION
- The invitation to participate must be accompanied by the outcome of a full initial evaluation of the bid and details of the mathematical ranking formula to be used for the auction phase.
- Separate formulae must be provided for variant bids where these are permitted.
- Formulae must be based on the declared weightings (contract notice or supporting bid documentation) which, if initially expressed as a range, must be reduced to a single value.
- Ranking in respect of those aspects subject to auction must be visible to bidders during the eAuction stage. At the end of the auction, the initial evaluation is combined with changes to values arising from the auction to identify the winning bid.
We are also able to provide advice on EU directives and category consultancy support for eAuction activity.
Our system has SSL 128 bit encryption and a fully tested disaster recovery procedure. We guarantee system availability 99.8% and continually comply with EU/UK public sector regulations.
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